The Camp Cammisa Steinriede Joslin (CCSJ) Team at Elfant Wissahickon Realtors seeks a part time administrator with excellent communication and organization skills. 

Overview

The Administrative Coordinator will use meticulous organization, clear communication, and caring customer service to manage complete client experiences in home buying and selling. They will use and manage systems for transaction management, database management, and drafting of documents to bring calm and clarity to clients and teammates alike. In addition, this role will provide administrative support to the full real estate team. This comes in the form of managing a Google Workspace, internal Intranet, and Google Group.

While experience in real estate is a plus, successful candidates for this position will have experience in communicating processes to newcomers, write great emails, and be able to systematize and organize multiple streams of work. They will be able to collaborate with agents and clients, while also taking responsibility for the arc of a transaction. They will be at least curious about the world of real estate, if not already familiar, and willing to learn quickly. They will be familiar with Google Suite and have the ability to quickly synthesize new systems and use them efficiently. 

Pay and hours: 

• $25/hour

• 25 hours per week

• As a W2 Employee of Elfant Wissahickon Realtors

• Remote work is fine, EST timezone is preferred but not required. Office space is available if needed.

• Hours are flexible, but time sensitive assignments will come up frequently. The work hours will need to spread over 5-6 days per week. Preference for a schedule that involves some hours in the morning, and some in the afternoon. 

• We are asking for a minimum 24 month commitment, with a schedule of performance reviews to be determined. If mutually agreed, we may be able to support the person in this position in getting their PA real estate license.

• A computer, phone, and internet connection are required for this position.

Please reach out to Benjamin Camp at ben@elfantwissahickon.com with questions about the position.

To Apply:

Please send resume and short cover message to ben@elfantwissahickon.com. Please include 3 references. Applicants invited to the next stage will be asked to interview via zoom, and submit short writing samples of explicatory emails or organizational materials.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff.

About The Team

The CCSJ Team is an established and growing real estate team focused on residential real estate in the Greater Philadelphia Area and New Jersey. We pride ourselves on professionalism, customer service, and representing our clients for life. 

Elfant Wissahickon Realtors is a brokerage with over 160 licensees including six Broker-Owners. Elfant Wissahickon Realtors have represented over 15,000 Buyers and Sellers since 1993 in the Delaware Valley. Each year we sell more houses than any independent brokerage in Philadelphia. Elfant Wissahickon offers expert real estate services in residential sales and rentals, resale and new-construction, commercial sales and rentals, and investment sales.

Detailed Job Activities List

Transaction Coordination (Contract to Closing)

• Draft offers and generate documents on behalf of agents/clients.

• Oversee buyer & seller transactions from executed agreement to closing.

• Send reminders of dates and deadlines to buyers and coop agents.

• Coordinate title/escrow, mortgage, appraisal, inspections and completion of repairs.

• Regularly update & maintain communication with clients, agents, title officer, lender etc.

• Submit all necessary documentation to office conveyancer for file compliance.

• Input client information into client database systems (constant contact, Excel, google).

• Prepare offers for purchase based on information from agent.

Listing Coordination (Listing to Contract)

• Organize listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis

• Coordinate with sellers on photos, staging, repairs, cleaning, signage, lockbox, access

• requirements & marketing activities.

• Input listing information into MLS and marketing websites and update as needed.

• Coordinate showings & feedback. Send weekly feedback emails to sellers regarding showings and marketing activities.

• Submit all necessary documentation to conveyancer.

• Communicate steps to seller from contract to close.

Data Management and Organization

• Maintain the company Intranet as an up-to-date resource.

• Manage the company’s google drives and calendars.

• Participate in data tracking across agents to develop best practices.

• Assist agents in data management and uploads.

• Help the team grow its practices as the team grows.

Useful software experience:

• Google docs/Google Suite

• Gmail

• Spreadsheets (Excel, Google Sheets)

• CRM (Customer Relationship Management) Software

• Folio or timeline software

• Trello, Asana, other task tracking software